How to Choose an Exhibition Stand Builder

Choosing a reliable stand builder is one of the most important steps in preparing for an exhibition. The contractor you select will determine not only the look and functionality of your stand but also compliance with venue regulations, on-time delivery, installation and dismantling, as well as safety and quality standards. In this article, we’ve put together a practical checklist to help you identify a trustworthy stand builder among countless companies – and avoid unreliable one-day contractors.

Check If The Company Is Truly Active

  • Company history and portfolio. Look for real case studies with photos and descriptions of the tasks involved. Prefer companies that have completed projects similar in scale to yours. A long track record and a diverse portfolio usually indicate well-established processes.
  • Social media and reviews. Active social media accounts, responses to comments, and genuine client reviews show transparency and customer focus. Pay attention to whether the company features real people and real projects.
  • Production capabilities. Check the size of their production facility, equipment, and warehouse. CNC machines, paint booths, assembly lines, and material storage significantly reduce the risk of delays. Having their own production is far more reliable than depending on subcontractors.
  • Team. A professional company should have designers, technical engineers, project managers, and logistics specialists in the office – and assembly teams and warehouse staff at the production site.
  • Documentation and certification. Always verify the authenticity of the certificate.
  • Legal transparency. The office and production facility should be officially registered under the company’s name – this shows accountability and legal clarity.

Possibility to Visit and Inspect

Reliable companies allow clients to visit the office and production site during working hours. Seeing the processes in person is the best way to assess professionalism. A bit of working chaos is normal – it often means the team is actively building stands.

Logistics and Branded Transport

Having their own branded transport ensures better control over delivery, packaging, and installation. This reduces the risk of damage and delays.

Risks and How to Minimize Them

  • Hidden subcontractors. Ask for a list of subcontractors; this is where potential risks may be concealed.
  • Missed deadlines. Protect yourself by clearly defining milestones and penalties in the contract.
  • Lack of certificates. There is should be the key document that allows a company to build exhibition stands.

Why Choose Global Expo

Global Expo has offices and production facilities in Bologna, its own design and engineering teams, material warehouses, and branded transport. This allows us to build stands across Europe with full control over quality and logistics at every stage.

Book a free preliminary consultation and a production visit – we will show you our processes and certificates, and prepare a timeline and budget estimate.

To get started, contact us by phone or email us at info@globalexpoitaly.it.